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POLICIES AND PROCEDURES
Changing Lodging Locations


Some participants choose to change their lodging locations in the middle of a multi-day event, such as sleeping a bed at a supported hotel or because they are meeting friends and/or family on the way. We can accommodate these types of lodging plan changes.

You must inform us of all changes of lodging plans at least one day ahead of time, and we will only distribute supported hotel baggage delivery tags at night and not in the morning. You may not decide to change lodging locations either the morning of the ride or after you arrive at the stopping town since we will not transport baggage between the main lodging site and supported hotel once it has already been delivered.

It is also a good idea to also tell the driver of your change of plans yourself in the morning that day so he doesn't deliver your bags to the wrong location out of habit.

Main Lodging Site to the Supported Hotel
If you stayed at the main lodging site the previous night and will be staying at the supported hotel the next night it is very important that you place the supported hotel baggage delivery tags on all your baggage items.

In the morning you will need to load your bags yourself onto our vehicles so that they are the last ones loaded and on top of all the other bags being transported from the main lodging site. If your bags are not on top of all the other bags from the main lodging site it is very likely that they will be missed when the other baggage is delivered to the supported hotel.

Supported Hotel to the Main Lodging Site
If you stayed at the supported hotel the previous night and will be staying at the main lodging site the next night you should remove all supported hotel baggage delivery tags from your bags.

In the morning you will need to verify yourself that your bags are loaded first onto our vehicles so that they are on the bottom of all the other bags being transported from the supported hotel. If your bags are on top of all the other bags being transported from the supported hotel it is much more likely that they will be delivered to the next supported hotel out of habit, especially if they had been consistently delivered to the supported hotel previously.

P.O. Box 8454 • Chicago, IL 60680 • (877) TOUR-ILL [868-7455]
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