Supported Hotel Selection and Services •
Staying in one of our supported hotels is perfect
if you would like to sleep in a bed or have more
privacy and additional amenities than sleeping indoors
or outside before or after a challenging day of riding!
Whenever available, we will always have at least
one supported hotel set up in every stopping town.
events will only have one supported hotel in each
stopping town while other events will have multiple
supported hotels. We cannot guarantee the availability
of any rooms at any supported hotels in any town. Please note
that some of our stopping towns
may have very limited or no hotels options
available at all, particularly very small towns.
For single day and weekend based events we STRONGLY
recommend staying at a supported hotel the night
before the start of the event when available. Not
only will you be able to check in that day, you'll
be able to get a much better night's sleep and feel
much more rested before the ride since you won't
have to drive or ride very far to the starting location
in the morning or feel rushed to check in and get
ready to ride. You'll also be able to meet many of
the participants you'll be riding with the next day.
Supported Hotel Selection and Services
In general, our supported hotels will be national chain
hotels that have the best proximity to other facilities
and services in each town, safe riding conditions to and
from it, value, and also offer a continental breakfast.
We will not necessarily choose the least or most expensive
hotels in each town, nor the ones closest to the main lodging
site. Whenever possible they will be a reasonable cycling
distance from the main lodging site and not a long riding
distance away, such as 10 or 15 miles. Many of the supported
hotels also include a swimming pool, hot tub, and laundry
machines on site as well. In order to select our supported
hotels, we research and visit all of the hotels in each
stopping town in person.
will only provide support services
around the supported hotels in each stopping town.
will not provide any type of service around any
than our supported hotel in each town, such as baggage delivery. Specific
information about the supported hotels in each
stopping town will be listed under the
information about each event when possible such as room rates,
room block release dates, distance from the main
check in and check
out times, amenities, and any other important information.
Here for important information
about baggage transportation if you stay at
a lodging location other than the main lodging
site or supported hotel
Here for more information about
breakfast at the supported hotels.
Daily Arrival and Departure
If a main lodging site or other
stopping location is available in the stopping town,
you will initially arrive there from the day's ride.
The final rest stop for the day will be set up there
and you will need to replenish yourself from the
previous ride there since a rest stop will not be
set up at any supported hotel when a rest stop at
a main lodging site is also available. You will then
need to bike directly to the supported hotel from
the main lodging site or ending location. You will
also start your ride the next day by biking directly
from the supported hotel onto the main route for
Reservations and Payments
Unless reservations at our supported hotels are included with registration, you
must make and pay for individual reservations at the supported hotels on your
own. We will not make individual reservations for you or be responsible for
any reservation charge including incidental charges (i.e. phone calls, room
service, movies, etc.).
In all cases, we strongly recommend making your
reservations at the supported hotel as soon as possible
and not waiting until the last minute in case our
room blocks fill up and/or rooms are no longer available.
In fact there's really nothing to lose by making
your reservations early if the supported hotel allows
you to cancel your reservation within a couple days
of the event if your plans end up changing.
When there is only
one supported hotel in a stopping town, it will
be the center of all event services
town when a separate
main lodging site or starting location is not
available. The center of all activities at the
be the front desk.
Where possible, we have set up a block of rooms
at every supported hotel under the group name "Bicycle
Illinois" with special negotiated rates. Each room
block will have a release date and rooms will be
available on a first-come, first served basis.
While it may
be possible to reserve rooms under the room block
after they have been released, we cannot guarantee
their availability or rates past that date.
Each room block contains only a limited number of rooms,
so if you are organizing a large group of participants we
ask that you please reserve only as many rooms as you will
use. We also ask that you release rooms back to our block
once you find you don't need them so that rooms will be available
for all participants as possible.
When room blocks are not available in a stopping town, you
will need to call for the best rate. We strongly recommend
making your reservation as soon as possible to avoid any
availability issues from other participants or anyone else,
secure the lowest rate, and assure yourself a room!
Please be aware of the guaranteed room availability check in times for your hotel
and plan your ride arrival time accordingly. Earlier check ins may be possible,
but making these arrangements will be up to you and the supported hotel and
will not be not arranged or guaranteed by us. When there is only one supported
hotel in the stopping town, the guaranteed room availability check in time
will be listed under the information about each event and on the in-town maps.
The biggest benefit to sharing
rooms with another participant is half off your
hotel room rates!
If rooms are still available at any supported
hotel we will not coordinate any room sharing at
any supported hotel
- you will need to do this on your own with other individual
participants. If you are
interested in sharing a room at the supported hotel
you should first make a reservation
for a room yourself and that way you know you will
be guaranteed a room.
When you register, you will
indicate if you would be willing to share a room
at the supported
hotel with other participants and after the regular
event registration closes we will e-mail out
who chose to share their contact information
which will also include hotel room sharing
preferences. You can then contact other individual
to see if
would be interested
sharing a room with you. If they are, you
should be able to easily cancel one of your rooms
most supported hotels allow you
days (if not
the date of your arrival without a penalty.
a supported hotel does become completely
booked up we will help coordinate room sharing
help ensure all participants secure a room
there as necessary. If you indicated you DID
NOT wish to share your personal contact information
with other participants but were willing
to share a room, we will
contact you first to make sure we have your permission
to share your personal information with other