POLICIES AND PROCEDURES
Supported Hotels

Staying in the supported hotel is perfect if you would like to sleep in a bed or have more privacy and additional amenities than sleeping indoors or outside before or after a challenging day of riding!

We research all of the hotels in each stopping town and choose our supported hotel to be the national chain hotel that has the best blend of safe riding conditions, value, proximity to other facilities and services, and also offers a continental breakfast. We do not necessarily choose the least or most expensive hotel in each town, nor the one closest to the main lodging site.

We will provide support services around one and only the one supported hotel in each stopping town. We will not provide any type of service around any hotel other than our supported hotel in each town, such as baggage delivery.

Specific information about the supported hotel in each stopping town will be listed under the information about each event such as room rates, room block release dates, distance from the main lodging sites, amenities, and any other important information.

The center of all activities at the supported hotel will be the front desk.

Reservations and Payments
Unless reservations at our supported hotels are included with registration, you must make and pay for individual reservations at the supported hotels on your own. We will not make individual reservations for you or be responsible for any reservation charge including incidental charges (i.e. phone calls, room service, movies, etc.).

Where possible, we have set up a block of rooms at every supported hotel under the group name "Bicycle Illinois"with special negotiated rates. Each room block has a release date and rooms will be available on a first-come, first served basis. We cannot guarantee the availability of supported hotel rooms in any town and while it may be possible to reserve rooms under the room block reservations after they have been released, we cannot guarantee their availability or rates past that date.

When room blocks are not available in a stopping town, you will need to call for the best rate. We recommend calling early due to potential availability issues from other participants, other events, or anything else.

Arrivals
The guaranteed room availability check in time for every supported hotel will be listed under the information about each event and on the in-town maps. Please be aware of the guaranteed room availability check in times and plan your ride arrival time accordingly. Earlier check ins may be possible, but making these arrangements will be up to you and the supported hotel and will not be not arranged or guaranteed by us.

If a main lodging site is available in our stopping town, the final rest stop for the day's ride will be set up there. When you initially arrive in the stopping town from the day’s ride you will arrive at the main lodging site, and you will need to replenish yourself there since a rest stop will not be set up at any supported hotel when a rest stop at a main lodging site is also available. You will then bike over to the supported hotel.