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BICYCLE ILLINOIS
RIDE ACROSS ILLINOIS (RAIL)
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POLICIES AND PROCEDURES
Personal Information


We will ask you for the following information as part of the registration process.

Personal Information

E-Mail Address(es)
Our primary means of communication before and after the event will be via e-mail. Please include both your primary and an alternate e-mail address if possible when you register.

Cell Phone
You will provide us your cell phone number when you register. Unless you provide us with your cell phone number, we will assume that you won't be carrying one, although it will be very helpful for us to know that for sure. If you get a cell phone after you register or your cell phone number changes you can always contact us and give us your updated information.

Distribute my Contact Information to Other Participants
You can choose to have us distribute your personal contact information to other participants. This option has been very popular since it allows you to be able to communicate with other participants before, during and after our events.

We have a strict "opt in" policy regrading distributing your contact information to other participants. We will only distribute your contact information with your direct permission, and your information will only be distributed to other participants and not to anyone else. Information for minors will only be released with the consent of a parent or guardian. All participant contact information will be distributed to all staff members for safety and on road communications purposes.

Special Considerations
You will also have the opportunity to let us know about any special food considerations you may need (such as food allergies, lactose intolerant, vegetarian/vegan, Kosher, etc.) and any additional considerations you may need (such as special lodging requirements, travel plans, transportation of shipping containers, disability accommodations, etc.) We will make every reasonable attempt to try to accommodate your needs but cannot guarantee that we will be able to do so.

Emergency Contact Information
Although it is not required, you will have the opportunity to list someone for us to contact in case of an emergency.

Agreement, Waiver & Release Of Liability
All participants must sign our Agreement, Waiver & Release Of Liability before they receive any services. This includes all people who will actually be riding on the road, and any friends and family who are not but still receiving services from us. If you do not sign a waiver and liability release you will not be allowed to participate. There will be no exceptions to this policy.

Extra Services And Merchandise Survey
We are always looking for ways to improve the quality of our events by adding new services and merchandise items and would like to know which potential new ones you might be interested in for development purposes. However, we cannot guarantee that we will actually offer any of the services or merchandise items listed.

Forward to 3rd party vendors

Bicycle Type and Wheel Size
You will indicate the type of bike you will be riding and what size wheels you will have. This will help us ensure that we have the spare parts and tools necessary to support you, especially tubes and tires, and is particularly important if you will not be riding a road bike with 700c tires.

PERSONAL RIDING AND EQUIPMENT

What is your average riding pace? mph
This is to ensure you are fully supported during the entire tour.

What type of bicycle do you plan on riding?
Wheel Size and Valve Stem Type

to ensure we stock the proper tubes
Transportation and parts

Do you plan on using a personal Global Positioning System (GPS) device to navigate while riding?
Route dataset files will be available for download to participants who own a personal GPS device. If yes, please specify the brand and model (example: Garmin Edge 800, Garmin eTrex Legend Cx, Garmin GPSMap 60CSx, Samsung Galaxy S5, Apple iPhone 6, etc.)

What is your handlebar diameter?
This is to ensure you have the appropriate handlebar mount if we provide you one of our GPS units.

Do you plan on having your own additional on road SAG support?

Contact to see if you might be interested in volunteer opportunities

PERSONAL TRAVEL AND LODGING

Please Indicate Where You Will Park During the Tour

Provide information to parking suppliers
Contact to see if you might be interested in vehicle usage volunteer opportunities

Would You be Interested in Sharing a Room at the Supported Hotels with Another Participant?

Help you save money on hotel rooms
Only once registered
We will not coordinate sharing hotel rooms
only if hotels get booked

When Will You Check Into the Event? and Will You Be Staying at the Supported Hotel on Friday Night?

Make sure you receive all registration materials and coordinate check-in and opening meeting(s)

P.O. Box 8454 • Chicago, IL 60680 • (877) TOUR-ILL [868-7455]
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