RAGBRAI® TRANSPORTATION
Group One Way Transportation
Overall Information • Selection
Basis • Group Acceptance • Changes and Cancellations
Individual
Group Member Information • After the Regular Registration Deadline
Overall
Information
If you want everyone in your group to travel together, you should register
together through our group registration form. We consider a group to be one
entity and will not split them up. Only one form should be submitted for
each group. Filling out the Group Registration form does not guarantee
the availability of any seats for your group.
You should only register as a group if the number of people in your group
is greater than the number of seats currently available for the one way trip
you want. Otherwise, you should register individually because seats are currently
available for every member of your group.
- Click
Here for
the current one way seat availability.
- Click Here for
our Group Registration Form.
- Click
Here to register for individual one way transportation.
A group can be as few as two people and every group must have a designated
leader and a unique name. If you registered for the RAGBRAI event itself
as a group, we highly recommend using the same group name and leader for
consistency. If you need to come up with a new group name, we recommend having
some fun and making it something unique! We will let you know if your group
name has already been taken.
On the group registration form you must provide the names, contact information,
and type of bicycle for up to 10 members of your group (including the group
leader). You can also register for other optional extra services and merchandise
at that time. All extra services and merchandise items may also be added
later at bicycleillinois.com (subject to availability). There is no additional
fee to register as a group and you never know – there
may be another group waiting for your group to balance them out in the
opposite direction of travel!
Submitting the group registration form is a commitment to buy for the number
of people listed and extra services and merchandise items on your group registration
form. There will only be one payment for the entire group as a whole using
the provided credit card and it will be the responsibility of the group leader
to collect payment from individual group members as appropriate – no
individual group member will pay us.
We will notify the group leader after processing your group registration
but not before, so you should make sure your group information is correct
and expect that your credit card can be charged at any time.
Group registrations will only be accepted until the regular registration
deadline.
- Click
Here for more information about One Way Transportation
After the Regular Registration Deadline.
Selection Basis
Groups will generally, but not necessarily, be accepted in the order
in which they registered by matching groups of similar sizes, and it will be
easier
to accommodate smaller groups than larger ones. We will try to accommodate
larger groups to the best of our ability, but they may have to wait longer
to be selected.
Larger groups may want to register in several smaller groups. For example, suppose a group of ten people registers for transportation
from Chicago to the start of RAGBRAI, and a group of five also registers
for that same one way trip after them. If a group of five people registers
for the opposite trip from the end of RAGBRAI to Chicago, we will process
the two groups of five people each, and the group of ten will still be on
the waiting list.
Group Acceptance
We will process your group registration when doing so will not
cause us to exceed the number of open seats allowed. Once your group is
accepted we guarantee
seats will be available for every member of your group.
Groups that are not accepted immediately upon initial registration will
be placed on a waiting list. When the requested number of seats become available
your group registration will be processed. We will inform all unfulfilled
group registrations on the waiting list if a trip sells out.
Changes and Cancellations
As long as your group is on our waiting list, you can add, delete,
or replace any group members or cancel your entire group registration at no
charge.
If the group leader cancels their registration, a new group leader must
be selected. Group leaders will not be allowed to cancel until a new group
leader is specified. If your entire group cancels and is reinstated, you
will lose all priority and go to the end of the waiting list.
If individual seats are available, group members may also still register
individually and be deleted from the group. If someone who is listed as
a member of a group registers individually on their own, we will delete their
name from the group IF AND ONLY IF WE NOTICE IT. However, we cannot guarantee
that we will delete them from the group. If a group is charged for a group
member who is no longer with the group and this individual had already
registered
on their own instead, we will issue a refund following our standard refund
policies.
After the group registration is processed, we will consider your group registration
to be complete and cannot process any changes for your group. Cancellation
fees will apply if any groups or individual group members fail to cancel
their registration before the credit card is charged. Please note, there
will not be any type of "priority" registration for anyone who
was not a member of your group when its registration was accepted.
All cancellation and refund policies will be processed on an individual
basis after your group is accepted and individuals who want
to cancel should request a refund directly from us, not from their group
leader.
For example, if three members of a group of five people want to cancel
after their group has been charged, there will be three cancellation fees,
not
just one, and refunds will be issued to each individual, not to the group
leader. Individual Group Member Information
After your group is accepted, all group members (including the group leader)
must individually also fill out our online Individual Group Member Registration
Form so we can get their personal information and they can sign our waiver.
- Click
Here for our Individual Group Member Registration Form.
The Individual Group Member Registration Form should not be filled out until
your group registration has been accepted and your credit card has been charged.
After the Regular Registration Deadline
- Click Here for
our policies regarding group one way transportation after the regular registration
deadline.
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