POLICIES
AND PROCEDURES
Event Check In
Afternoon and Evening
Check Ins • Morning
Check Ins
When
you arrive, you
must formally check in before you receive
any event services. At check in your name will be checked off against
our master registration list and you will receive all official
event registration materials at the same time.
Sometimes we want all participants to arrive at the same time and sometimes
check in will remain open for a specified amount of time so participants
can arrive when it is most convenient for them.
We will have
one main check in for all events, with the exception of check
ins for participants taking our transportation service before the start of
the event. The main check in for a single day event will be held that morning
before the
opening
meeting.
The
main
check for multi-day and weekend based
events will be held the afternoon or evening before the first riding day. When
we
expect a significant
number of participants will arrive in the morning of the first riding day,
we will also have a secondary check in that morning before the opening meeting.
- Click Here for more information about registration materials.
- Click
Here for more information about check ins for participants taking
our transportation service before the start of the event.
Afternoon and Evening Check Ins
Participants can check in any time when check in
is open. We do recommend planning on checking in
as early
as possible to account for unforeseen things that might
affect your arrival time such as traffic, getting lost,
and last minute problems. In addition, the earlier you
check in the more time you have to:
- Get your bike ready to ride the next day
- Get dinner
- Review the registration materials
- Familiarize yourself with the route
- Relax and get a good night's sleep
- Meet your fellow riders
- Find a campsite and get your tent set up
- Check out the stopping town
Morning Check Ins
PLEASE PLAN ON CHECKING IN TO THE EVENT PROMPTLY WHEN CHECK IN OPENS – OTHER
PARTICIPANTS WILL BE DEPENDING ON YOU.
It is critical that
we leave promptly on time in order to maximize the amount of
time everyone has to prepare for and/or complete the event.
When check in is open for a length of time, we will not
be able to assure a
timely departure if all our participants decide to check in 15 minutes before
check
in closes
and if you are late we cannot wait for you.
Planning on checking in promptly
when check in opens also allows you account for unforeseen things that might
delay your arrival time such as traffic, getting lost, and last minute problems.
In addition, the earlier you check in the more time you have to:
- Get your bike ready to ride
- Stock up on snacks and sports drinks
- Review the registration materials
- Familiarize yourself with the route
- Meet your fellow riders
For weekend based events we also STRONGLY encourage you
to check in the night before if at all possible. That way
you'll be able to better review the registration materials
and familiarize yourself with the route before the ride
and also won't feel so rushed in the morning before such
a long ride.
- Click Here for
more information on morning administrative policies.
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