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POLICIES AND PROCEDURES
Baggage Transportation Means

Single Day EventsMulti-Day Events


Compared with transporting bicycles, transporting baggage is relatively easy because the infrastructure already exists to do so. All of the trains and busses we rely on to transport participants as part of our transportation services also have the capacity to transport large amounts of baggage, but no trains or busses can transport large amounts of fully assembled, unboxed bicycles. Therefore we MUST transport your bike ourselves in a separate vehicle.

As a result, you will either carry your baggage with you or we will transport it for you separately as part of our transportation service, depending on the duration of event and the type of vehicle you will travel on. Maximizing the amount of baggage you carry yourself on the train or bus allows us more room to transport bikes and our gear and supplies in our vehicles which helps to keep the price of our transportation service low.

When we transport your baggage separately ourselves, it will always be transported inside a vehicle (most likely the same one we also use to transport bicycles) as opposed to it being out in the open to prevent it from getting wet if it rains. Participants will load and unload their own baggage themselves with staff assistance as necessary. That way everyone will be assured that their baggage has been loaded and it has not been left behind. You should load your baggage as far to the back of the vehicle space as possible and stack it on the top of the pile of other bags all the way to the ceiling - please be considerate of the other participants who will load after you! Once loaded, you will not have access to your baggage until we arrive at the destination.

If there are multiple arrival locations, such as a main lodging site and supported hotel, you will put your baggage in separate piles going to each location because we need to load all items going to each location together so they are easier to unload when we arrive.

  • Click Here for more information about item staging for multiple arrival locations.

Single Day Events
You will carry your baggage with you aboard the vehicle you travel on - we will not transport it ourselves on a separate vehicle. Carrying your baggage with you really won't be an issue because your baggage will be relatively light because the event is only one day. You will be able to access anything you might need during the trip (such as food and drinks) and your baggage can't be mixed up or left behind!

Multi-Day Events
The way baggage is transported for multi-day events depends on the type of vehicle you will be travelling aboard.

In all situations, participants will load and unload their own baggage themselves with staff assistance. That way all participants will be assured that their baggage has been properly loaded and it has not been left behind. Baggage should be loaded as far to the back of the vehicle space as possible and stacked on the top of the pile of other baggage all the way to the ceiling - please be considerate of the other participants who will load after you!

Private Charter Coach Busses
Baggage will be transported in the compartments under the coach bus. If space in the compartments fills up or if the bus does not have any baggage compartments underneath it, we will transport your baggage in a separate vehicle.

Not including carry on items, the size of each participant's baggage must be limited to 5 square feet so all baggage can fit in the baggage compartments underneath the coach bus. Based on extensive experience we fully expect this space to be fully adequate and there will also be additional space inside the bus itself to store any carry on items. For reference, the dimensions of a big green army style duffle bag is about 1' x 1' x 3' (3 sq. feet). In the very unlikely event we run into a problem with insufficient baggage capacity in the coach busses themselves, we also can put any extra baggage (which will be minimal) in the bike truck itself or in any open space inside the coach bus, particularly if there are any open seats.

All other Vehicles
If you will travel aboard any other type of vehicle, they do not have the capacity to easily transport large amounts of baggage and we will always separately transport your baggage ourselves separately.

P.O. Box 8454 • Chicago, IL 60680 • (877) TOUR-ILL [868-7455]
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