| POLICIES
AND PROCEDURES
Main Check In and
Opening Meeting
Main Check In
We will have one main
check in for all events and you must formally check
in before you receive
any event services. The main check in will be held
the first night of a multi-day event and in the morning
of a single day event.
At check in your name
will
be checked off against
our master registration list, and you will
receive all official event registration materials
at the
same time.
All participants
will receive the following registration materials:
- Wristband
- On road and in town cue sheets and
maps
- 2 clear plastic bags to keep your cue sheets
and maps in from getting destroyed by sweat or
rubbing away on the road (optional)
- T-shirt
- Vinyl Bicycle Illinois stickers
The cue sheets and maps will be distributed as one
full loose set for the entire event which will save
a lot
of time in distribution and avoid shuffling or picking
apart maps & cues from a big pile. They will
not be stapled together since you would just tear
them apart anyways to get them organized for the
ride but instead distributed in an envelope for multi-day
events (which
you can
also
use to keep them
together and organized in your
baggage) or with a paper clip on single day
events.
Additional registration materials can include the
following items as appropriate and/or available:
- Local information supplied by our stopping towns
- Supported hotel baggage delivery tags
- Meal tickets
- Any extra merchandise items purchased (jersey,
water bottle, baseball hat, polo shirt, extra t-shirts)
The sizes of the merchandise that you receive
at the check in will be the sizes that you indicated
on your registration form. We will not be able to
give you different sizes of any merchandise item at check
in.
Opening Meeting
We will have an opening meeting at the beginning
of all events which will begin once the main check
in is complete.
While attendance at the opening meeting is not mandatory,
it is strongly, strongly recommended if at all possible
because we will review many of our event logistics
and policies and procedures, especially the ones
that affect safety considerations. We won’t
go through every single policy and procedure but
rather highlight the most important points and clarify
any questions you might have.
During the opening meeting we also will introduce
our staff members and allow our participants to introduce
themselves and their individual riding paces so you
can get an idea of who to ride with based on your
own riding pace.
On multi-day rides almost everyone
will have dinner together as a group once the main
tour check in and opening meeting are complete to
get to know each other better and fuel up for the
ride the
next day!
Flat Tire Changing Clinic
On multi-days events we will also hold an optional flat tire changing clinic
immediately following the opening meeting. Remember, we generally will not
fix a flat tire for you except in extreme circumstances and expect you to
attend this clinic if you do not know how or are unsure about fixing a flat
tire in any way. You may also attend this clinic if you are simplly interested
in learning how to change a flat tire better.
If you plan on attending the flat tire changing
clinic, make sure to bring your bike, tire levers,
frame pump, floor pump, and extra tubes with you
to the opening meeting.
If you attended the flat tire changing clinic and
get a flat tire on the road and still do not know
how to fix it, you will get your hands dirty as we
teach you how to do it yourself yet again. |
